The most practical way of exporting Termbases to Excel

(see interfaces explained below)

This unique tool will allow you to export your MultiTerm Termbases into Microsoft Excel in plain text.

It will do it by bilingual pairs and in a matter of just a few seconds. Guaranteed. A fast and simple way of exporting your data in plain text.

Unlike exporting to the standard TBX format or to XML files (which you will anyhow always need to exchange data with other CAT tools), this function quickly and practically exports data in plain text to Excel worksheets (or PDF files) ready to be used for other purposes, like sending a bilingual list of terms to another colleague or to a client. You simply need not worry about conversions.

If you actually need to export your data into standard formats for terminology like TBX, then you should use another tool.

Tb-Scout v3.3 Termbases Explorer exports only to Excel (.xlsx), Acrobat PDF (.pdf) and text (.txt) formats. In addition, by using the Multimedia Module you can extract images and audio and video files.

Before actually getting into this Export Module you are presented with 4 different options (or 3, if the Termbase has only two languages), of which option 3a. and 3b. deal with Descriptive Fields. If the Termbase you are exploring does not have Descriptive Fields (and you will be informed about that) this module will still be available with the other types of export processes available.

  1. Get an instant report, during the fastest processing time of all 4 processes (or 3, if only two languages), this process takes only a few seconds to generate a summary report.
  2. Get a bilingual glossary ready to be exported to Excel or get a bilingual dictionary of the selected language pair. You will be presented with two main choices: Export to Excel or create a basic dictionary.
  3. There are two options here (back to Figure 1): 3a. for processing Descriptive Fields and dates for the selected language pair, and 3b. for processing Descriptive Fields and dates for all languages present in the Termbase. These two options involve a slow and the slowest processing time, respectively. However, when a Termbase has 0 Descriptive Fields the process will run much faster.
  4. This indicator serves to speed things up. If you are reviewing the same Termbase and coming back and forth, this label will inform you about the previous selection, i.e. process, allowing the application to skip that process and to jump back into the Export Module (as shown below). If you want to restart the process, just click this button to reset the type of processing (1., 2., 3a. or 3b.) to create a fresh new dataset.
  5. This label will indicate how fast a process works, from the fastest (1.) to the slowest (3b.) processing time.

Export Module user interface

  1. Structure of the Termbase being explored. You will only see a) the Descriptive Fields USED, meaning this list will show only those Termbase levels in which there is a Descriptive Field AND it has some content, and therefore you will also only see b) the languages that have entries that include Descriptive Fields. To see all Descriptive Fields, whether used or not used, see the pull-down list in (4). Language names with the prefix "I-", if any, refer to the index (or language) level of the Termbase (in panes 1 and 10). 

Results, in general, will always depend on whether you select just a Language Pair or ALL languages present in the Termbase. Label (8) will indicate the selected option.

  1. Basic Termbase statistics including for the language pair selected.
  2. Information of the number and name of multimedia Descriptive Fields. To get the names of the actual multimedia Descriptive Fields names just click where it says "types of Multimedia Descriptive Fields". These field names should also appear on pane (1), above. If multimedia fields would not show in pane 1, then there will an indication of that and how many of them are "missing". At any rate, the data is complete and available.
  3. To see All Descriptive Fields present in the Termbase, select "By Content" (6) and then filter by Descriptive Field. The asterisk button to the right serves as a way to reset the dataset (10) to its full content.
  4. Display of sub-items as "Subset and totals" of the selected item in (4).
  5. Select the first main section of this module: Select data to export By Content, which will activate the pull-down lists in (4) and below.
  6. Select the second main section of this module: Select data to export By Date. By default, the current date (i.e. today's date) will show. Press the [Get] button to see the results, if any. You can search by "Created" and "Modified" dates. By pressing the circular arrow icon, the dates are reset to "Today's date". Please note that for new records, added or imported, the "Created" and "Modified" dates will always have the same value in the resulting dataset.
  7. List of all Descriptive Fields USED. See also item (1).
  8. The description of the resulting dataset (10) from either "All Descriptive Fields" (4) or "Subset and totals" (5) pull-down lists.
  9. Resulting dataset. By double-clicking any row of this resulting dataset you will get a Bird's Eye View of the whole entry corresponding to that particular Concept ID.
  10. The available exporting options.